The CWPOA board held its regular meeting on Saturday, November 12, 2005. Directors in attendance: Mark Stamas, Joanne Freemire, Suzann Foster, Ava Thiesen and Stan Eggink. Directors Cecil Foster and Steve Sims were absent. There was a quorum. Board president Mark Stamas called the meeting to order at 10:10am. Introductions were made.

Agenda – Approved as amended

Minutes
Minutes were approved as follows:

	1.	Regular meeting of 9/10/05 – Spelling correction made. Motion/second (S. Foster/ Thiesen) to approve as corrected. No objections. Carried.
	2.	Special meeting of 9/17/05 – Motion/second (S. Foster/Eggink) approve minutes as written. No objections. Carried.
	3.	Special meeting of 9/21/05 – Amended to include under “Action taken in closed session” that Martin Koczanowicz was retained as corporate attorney and paid $5000. Motion/second (Thiesen/S. Foster) to approve as amended. No objections. Carried.
	4.	Special meeting of 10/20/05 – Motion/second (S. Foster/Eggink) to approve as written. No objections. Carried.

Meeting Dates

Board members discussed changing the scheduled dates for board meetings. J. Freemire moved to hold regular meetings on third Saturday of odd numbered months at 10:00am. S. Foster seconded. Carried with no objections.

Cascadel Road Update

An update was presented on the involvement of the D & O insurance company, hiring of an attorney, court action to deny blocking the road, county inspection of the road work and order to put rip-rap in ditches, and the scheduling of the case management hearing.

Member Comment

Questions and comments were made concerning tape recording meetings. Stan Eggink will research further.

Officer Reports

President’s Report – Mark Stamas reminded members that CWPOA is a mutual benefit non-profit corporation. Also noted that Joanne Freemire accepted the appointment to fill the board vacancy left by the resignation of Carol Wilson.

Treasurer’s Report – Suzann Foster presented progress report on collections of assessments and rebilling. Noted that county auditor/controller DeWall did not approve payment of CSA funds toward Cascadel Road expenses. Financial reports were presented and discussed.

Committee Reports

Audit Committee – Idle

Bylaw Committee – Idle

Fire Safety Committee – No report

Land Management Committee – Report presented by Joanne Freemire. Board reviewed letter to be sent to membership and discussed removal of dead trees. Motion/second (S. Foster/Freemire) to approve sending letter of interest/application for volunteer or paid maintenance position, letter will be amended by secretary Eggink. Carried with no objections. Note: Ava Thiesen was excused at 11:15am and president Stamas cast vote in her absence. A second motion was made and seconded (Freemire/S. Foster) to authorize Mark Stamas to contact Lloyd Carter to allow the option of falling his hazard trees toward the CSA meadow on condition that the wood and slash be removed by hand to minimize the impact on the meadow. Carried with no objections (Stamas voted). Land Management meeting minutes placed on file.

Road Committee – The committee’s minutes and written report were given out and discussed. Minutes were placed on file.

New Business

Road Projects – Covered under Road Committee report.

Land Management Projects – Covered under Land Management Committee report.

Electronic Recording of Minutes – Question to be directed to attorney.

Holiday Party – Board considered sponsoring a community “holiday” party. Motion/second (Freemire/S. Foster) that the Board sanction a CWPOA Holiday Party at the Clubhouse for December 10th pending enough volunteers from the community to put it together. No objections. Carried.

Unofficial Discussion – Board discussed who has to receive communications (other than billing). Consensus was to refer to bylaws.

Closed Session – Cascadel Road Case – Not held

Adjournment

Motion made and seconded (S. Foster/Eggink) to adjourn the meeting. No objections. Carried with vote from the president. Meeting adjourned at 12:10pm.

Submitted by,

Cynthia Curtis

1. Call to Order and Introductions

Called to Order 10:32 AM   Present: Suzann Foster, Steve Sims, Mark Stamas, Ava Thiesen, David Wensloff, Joanne Freemire, Brian Curtis, David Prentice, David Herman, Sam Emerson, Gary Marshall, Martin Koczanowicz present via phone Cecil Foster. Carol Wilson was absent. There was a quorum of the Board.

2. Unfinished Business

CLOSED SESSION  Legal – Cascadel Road
Went into closed session at 10:40 AM

Came out for short recess at 11:50 AM, Gary Marshall, Sam Emerson, David Herman, David Prentice departed.

Went back into closed session at 12:00 PM, Steve Sims departed at 12:15

Came out of closed session at 1:04

Action taken in closed session – M/S S. Foster/Freemire To authorize Vice-President Joanne Freemire to sign a waiver of adverse position on behalf of the Association regarding Koczanowicz representation of multiple clients including the Association. Carried Unanimous.

Adjourned at 1:05

Submitted by,

Cynthia Curtis

A special meeting of the Board of Directors of the Cascadel Woods Property Owners Association was held on Saturday, September 17, 2005 to consider action on the Cascadel Road lawsuit of Houston vs. Stamas et al.

Call to Order and Introductions

Meeting called to order at 1:05pm. Directors present: Mark Stamas, Suzann Foster,
Ava Thiesen and Joanne Freemire (arrived at 1:22pm). Absent: Cecil Foster, Steve Sims and Carol Wilson. There was a quorum of the board at all action matters.

Agenda - Agenda was explained and approved with no objections.

New Business

Stamas explained events leading to legal action by Houston, described the complaint, discussed insurance coverage for defendants (Mark Stamas, Suzann Foster, Brian Curtis, David Wensloff and Judy Wensloff) and noted October 28th hearing at Bass Lake court.

Indemnification – Proposed resolution for indemnification read and modified. Motion made and seconded by S. Foster/J. Freemire to approve resolution as amended. No objections. Motion carried unanimously (Stamas cast vote as 4th board member). Copy of resolution attached.

Corporate Attorney – Directors discussed hiring Martin Koczanowicz as the corporate attorney
in the matter of the Houston lawsuit. S. Foster moved, A. Thiesen seconded, that the CWPOA
Inc. Board of Directors hereby authorizes president Mark Stamas to retain Martin Koczanowicz as
the corporate attorney, if available; if not, to retain another attorney. No objections. Motion carried
with 4 ayes. (M. Stamas cast the 4th vote to make a quorum.)

Noted the directors will hold a special board meeting on Wednesday, October 21st to meet with the attorney and the defendants.

Closed Session – Not held.

Adjournment

Meeting adjourned at 1:51pm on motion from S. Foster, seconded by A. Thiesen and carried.

Submitted by,

Cynthia Curtis

The CWPOA board held its regular meeting on Saturday, September 10, 2005. Directors in attendance: Mark Stamas, Joanne Freemire, Suzann Foster, Ava Thiesen, Cecil Foster and Steve Sims. Carol Wilson was absent. There was a quorum. President Mark Stamas called the meeting to order at 10:03am. Introductions were made.

Agenda – Approved as presented

Minutes

Minutes of 7/9/05 regular meeting were amended and approved with no objections (M/S by Freemire/Sims). Minutes of special meeting of 8/13/05 approved (M/S by S. Foster/Freemire) with no objections.

Officer Reports

President’s Report – Stamas gave update on Cascadel Road repairs and expressed appreciation to Madera County and CWPOA members who assisted with the project

Treasurer’s Report – Suzann Foster reviewed financial reports, presented accounts receivable aging summary, explained class action suit receipts, and other insurance matters.

Committee Reports

Audit Committee – Discussion on whehter board members serve on audit committee. Motion made by Thiesen to replace committee member Steve Sims with Simon Elman. Freemire seconded. Motion failed (no-3, yes-1, abstain-1). Mr. Elman offered to serve on committee.

Bylaw Committee – Idle

Fire Safety Committee – Brian Curtis reported that North Fork Volunteer Fire Department did a training exercise in Cascadel. Clarified that Fire Safe Council is still active but moved its office.

Land Management Committee – Joanne Freemire announced 9/30/05 meeting from 10am to 12pm to work on information packet and reviewed mowing of meadows. Committee will research availability and costs of other sources for mowing. Other items included woodpecker damage problems, removal of hazard trees, Intermountain Nursery advice on land management and maintenance of the memorial garden.

Road Committee – The committee considered the following items: (a) Exploring various solutions for road maintenance within Cascadel, (b) status of repair to Cascadel Road, (c) Responsibility for maintenance of Cascadel Road, (d) Roadside clearance, and (e) updating engineering report on Whiskey Creek bridge weight limit.

Unfinished Business

Cascadel Road – Covered previously in meeting.

New Business

Road Clearance – Discussed roadside clearance. Will send notice and post signs.

Road Projects – Road committee to prioritize projects, estimate costs and submit to treasurer to be budgeted and presented to the Board.

Land Management Projects – Covered under LMC report

Collection Policy – Reviewed collection procedure policy. Motion/second, C. Foster/Freemire, to approve the Accounts Receivable Collection Policy and Procedures as amended. Carried.

Minutes Format – Discussed policy of “action” minutes format. Decision was to continue policy.

Water Update – Noted the water committee is submitting its report to the CMWC board.

Election – Mark Stamas, Joanne Freemire and Steve Sims indicated intent to run for re-election.

Member Comments

Bob Begley applauded the collection policy and urged board to support the treasurer’s actions.

Adjournment

Motion and second (S. Foster/Thiesen) to adjourn the meeting. Carried. Adjourned at 1:15pm.

Submitted by,

Cynthia Curtis

The CWPOA held a special meeting on Saturday, August 13, 2005 to receive an update from David Prentice, Special Counsel for Madera County, on his findings and recommendations concerning maintenance and ownership of Cascadel Road.

Directors in attendance were Mark Stamas, Suzann Foster, Ava Thiesen and Carol Wilson.
Cecil Foster, Joanne Freemire and Steve Sims were absent. There was a quorum.

Mark Stamas called the meeting to order at 9:00am with a welcome to all present. He gave a short description of the maintenance done on Cascadel Road, adding that Madera County inspected the road work and issued a correctional notice for more work to be done. He then introduced David Prentice.

Mr. Prentice answered questions concerning the process to quiet title on Cascadel Road. He suggested that the CWPOA board should contact the Board of Supervisors to request they begin the process to quiet title. He told those present that since completing his extensive research he is convinced that Cascadel Road is a public road.

Other questions and comments were expressed from members about funding further action and finding ways to maintain the road without causing further conflict. Several members expressed their appreciation of the support from the county in trying to resolve the problem.

Mr. Prentice was thanked for his assistance and for attending the meeting. Those attending the meeting then introduced themselves, and the meeting was declared adjourned at 9:55am.

Submitted by,

Cynthia Curtis

The CWPOA board held its regular meeting on Saturday, July 9, 2005. The full board (directors Mark Stamas, Joanne Freemire, Suzann Foster, Ava Thiesen, Cecil Foster, Steve Sims and Carol Wilson) was present. There was a quorum. President Mark Stamas called the meeting to order at 10:08am and introductions were made.

Agenda

Changes and additions were made to the agenda. Approved as amended.

Minutes

Minutes of May 14, 2005 regular meeting were declared approved with no objections.

Officer Reports

President’s Report – Mark Stamas gave a summary of the road repairs to Cascadel Drive and Cascadel Drive South. He noted that Madera County is leading the research on Cascadel Road.

Treasurer’s Report – Financial reports from Suzann Foster were presented and reviewed. It was noted that road improvements were financed from the road reserve (Seligman Fund).

Committee Reports

Audit Committee – Committee members are Bob Begley, Steve Sims and Judy Rose.

Bylaw Committee – Idle

Fire Safety Committee – Brian Curtis reminded the members that CDF is doing yearly inspections and stricter clearance regulations are in effect. Also the North Fork Volunteer Fire Department will schedule their training exercise for later in the summer

Land Management Committee – Joanne Freemire presented a letter addressing concerns for members building or remodeling homes. Joanne moved to send the letter to the membership. Cecil Foster seconded. No objections. Joanne explained plans to place a used power pole near the clubhouse to attract woodpeckers away from the building and make repairs to the damaged siding. Next committee meeting is September 8th at 5pm at the clubhouse.

Road Committee – Mark Stamas described plans for road repairs, posting of a sign at the archway warning of “load limit ahead”, and installing tire guards on the bridge. The board discussed finding an engineer to perform a new inspection of the bridge.

Unfinished Business

2005-2006 Budget – Suzann Foster and Stan Eggink met with the county auditor/controller to discuss the CSA #21 budget. Plans are to move some expenses from the CWPOA budget into the CSA budget. The budgets were reviewed. Steve moved, seconded by Joanne, to approve
the CWPOA budget as amended. There were no objections. Motion carried.

Cascadel Road – Mark explained that former county counsel Dave Prentice is still handling the matter for the county. While Prentice continues his research he has asked the CWPOA to delay work on Cascadel Road. There was further discussion on the request and condition of the road.

Policy for Archiving Records – Suzann presented guidelines for archiving records, noting that minutes of board meeting are to be concise and tapes will be kept permanently. Steve moved, Cecil seconded, to adopt the retention policy as amended. No objections. Motion carried.

New Business

Fire and Life Safety Letter – Mark Stamas presented a draft letter to the Board of Supervisors addressing concerns about the lack of action on Cascadel Road as regards fire and life safety for Cascadel residents. Steve Sims moved, seconded by Cecil Foster, to send letter as written. The board was polled for its vote. Motion failed with four “no” and two “yes” votes.

Vehicle Code Enforcement Letter – Board reviewed proposed letter to the Board of Supervisors requesting enforcement of vehicle code within Cascadel. Carol Wilson moved to send letter as amended. Suzann Foster seconded. Vote was five “yes” and one “no”. Carried.

Collection Policy – Board discussed policy for delinquent accounts. Suzann will review further.

Note: Steve Sims was excused at 12:50pm. There was still a quorum present.

Commercial Signs at Clubhouse – Board discussed where to allow signs. Ava Thiesen moved, Suzann Foster seconded, to adopt resolution that CWPOA does not approve commercial signage on CSA #21 property or within road easements in Cascadel Woods. Motion carried.

Candidate Solicitation – Notices will be sent with the next mailing to solicit candidates for the three upcoming board vacancies.

Meeting Time – Directors discussed changing the board meeting time from 9:00am. No action was taken to change.

Member Comments

Bob Begley requested the agendas be posted on the web site.

Carol Wilson made note of the new road signs in Cascadel.

Brian Curtis explained the water situation (with the spring not yet on line) and the need to conserve whenever possible.

There was discussion on reinstating the use of motion cards. Joann Freemire so moved, seconded by Suzann Foster. Motion carried with no objections.

Adjournment

Carol Wilson moved, seconded by Cecil Foster, to adjourn the meeting. Motion carried. Meeting adjourned at 1:10pm.

Submitted by,

Cynthia Curtis