The CWPOA board held its regular meeting on Saturday, May 14, 2005. Directors present were Mark Stamas, Joanne Freemire, Suzann Foster, Ava Thiesen, Cecil Foster and Steve Sims. Carol Wilson was absent. There was a quorum. Introductions were made.

Agenda

Additions were made to the agenda to add the following: (1) to Approval of Minutes add the 4/9/05 Special Meeting, (2) add item "b". Cascadel Road” under Unfinished Business, and (3) add item "b". Minutes Format” under New Business. Agenda approved as amended.

Minutes

Regular meeting minutes of 3/12/05 were amended and approved as follows:

•  Joanne moved, Steve seconded, motion carried, to include notice of action taken in executive session in January to raise salaries of company employees. •  Add “timing of development, location and alternative water sources” to item “b” under new business (CMWC Proposed CSA#21 Easement) line 4.

Special Meeting minutes of 4/9/05 were amended and approved as follows:

•  Under New Business, Water Company Presentation – Second paragraph, line 2, insert “concrete” between “the” and “slab”, and Third paragraph, strike lines 4 and 5 from “He also” through “with penalties.” and in line 7 strike “(with risk of coming up dry)”. •  Under New Business, Cascadel Road – Paragraph one, line 5, before “Once the rains”, insert “immediately thereafter the owners placed a sign in the right-of-way stating Permission to pass over revocable at any time CC108” and strike the last line of the paragraph. Also add to the end of paragraph three “Ava voted ‘no’ because she was concerned with the possibility of rates being raised.”

Officer Reports

President’s Report – Mark noted that, according to the Articles of Incorporation, the purpose of the corporation is to protect and defend the members rights and thanked everyone for their efforts in doing so.

Treasurer’s Report – Suzann handed out financial reports and the tentative CWPOA and CSA budgets for review. She noted that the company is solvent and there are about five accounts in major arrears to be collected.

Committee Reports

Audit Committee – Question asked about who is on committee. On the committee to date are Bob Begley, Steve Sims, Suzann Foster, and possibly Judy Rose. Bob asked for time lines and dates of what to do and when needed.

Bylaw Committee – Idle

Fire Safety Committee – Brian Curtis advised the board that the North Fork Fire Department auxiliary gave a free street number sign to the clubhouse and they encourage all residents to continue using them. The barbecue and fire safety presentation for Cascadel Woods was cancelled as it would conflict with the one the Fire Department planned for North Fork. He will invite the F. D. to come to Cascadel for a practice and demonstration session. Stan Eggink noted that use of the hydrants caused pressure reduction to his home.

Land Management Committee – Did not meet. Questions asked concerning encroachment problems. Signs to be placed at the pond were shown to the board.

Road Committee – Did not meet formally. There was discussion on the planned repairs to Cascadel roads that were delayed by winter weather, what contract agreements were, and how the Ponderosa Telephone line project would impact the work. Cecil moved to have the Road Committee find out when the Ponderosa Telephone work will occur, and if planned soon, to wait for our asphalt work to be done. Suzann seconded. No objections. Carried unanimously.

It was noted that repairs are needed to Cascadel Road where the culvert crosses Prohibition Creek as the road is washed out and water and phone lines are exposed. This is under the regular budget item for repairs, and probably will not require a permit. Safety barriers are in place.

Unfinished Business

Archiving Records Policy – Carried to next meeting.

Cascadel Road – Mark reported on the Board of Supervisors meeting that a few members attended, and on the meeting held in Cascadel on Tuesday, May 10th. The Board of Supervisors will have the item on their next meeting on May 17th. Mark reported on the emergency meeting held on May 8th to discuss drafting letters.

Mark presented draft letters to be sent to Mountain Fence, Road Commissioner Townsend,
Jerry Houston and John Jamison. The letters were reviewed, edited, and approved on a motion from Cecil, seconded by Joanne, and carried with no objections. Cecil thanked Mark for his work on behalf of everyone.

The board members then considered the matter of hiring an attorney for Cascadel as Prentice can only represent the county. After lengthy discussion, Steve moved to authorize Mark Stamas, as president, to retain an attorney for advice only pending further progress on this issue. Suzann seconded. There was further discussion on the matter and the motion carried unanimously with no objections.

The board considered the issue of continued maintenance on Cascadel Road. Suzann then moved to continue to do as has always been done, including maintenance of Cascadel Road for fire and life safety. Motion seconded by Cecil and carried unanimously. A short break was then taken and the meeting continued at 12:15pm.

New Business

2005-2006 Budget – The proposed CSA and CWPOA budgets were reviewed and discussed. Some ideas considered were to transfer some of the costs to the CSA budget, have the audit committee consider ways to restructure it, delaying a vote until July or September, and forming a budget committee. Following this, Ava moved to form a budget committee and have the treasurer solicit members at her discretion. Joanne seconded, and the motion carried with no objections. Suzann appointed Brian Curtis to the committee to assist with developing road expenses, and Ava volunteered to serve on the committee.

Minutes Format – Carried to next meeting

Member Comments

Bob Begley complimented Mark on his leadership and how the board members are working together.

There were comments made about the contents of minutes.

Cecil foster asked if meetings could begin earlier, or hold additional meetings to reduce the length. This was discussed further. Suzann moved to schedule two extra meetings, one in June and one in august, and to change the regular meetings to 9:00am until further notice. Cecil seconded. There were no objections. Carried.

Adjournment

There being no further business, the meeting was adjourned at 12:52pm on motion from Steve, seconded by Cecil, and carried.

Submitted by,

Cynthia Curtis

The Cascadel Woods Property Owners Association Board of Directors held its regular meeting on Saturday, March 12, 2005. Present were directors Mark Stamas, Joanne Freemire, Ava Thiesen, Cecil Foster, Suzann Foster and Carol Wilson. Steve Sims was absent. President Mark Stamas called the meeting to order at 10:07am.

Introductions - All members in attendance introduced themselves.

Agenda - Approved as amended.

Minutes

Minutes of the 1/8/05 regular meeting amended to state that a copy of the office key policy is on file in the office. No objections. Minutes approved as amended.

Officer Reports

Committee Reports

Unfinished Business

New Business

Public Comment

Cynthia Curtis informed the board that the auxiliary to the North Fork Fire Department is offering a free street number sign for the clubhouse as a thank you for mailing out order forms to our membership. The board accepted the offer.

Additional Comments on Road Committee Report

Notice was received from Ponderosa Telephone Company of their planned upgrade to the underground cables throughout the subdivision, most being along the roads. Suzann moved to contact Ponderosa Telephone expressing concern about damage to the roads, especially the shoulders, and ask them to address this at a field meeting with the CWPOA. Cecil seconded. Motion carried.

Adjournment

There was no further business and the meeting adjourned at 1:08pm to go into executive session.

Submitted by,

Cynthia Curtis

The CWPOA held a special meeting on Saturday, April 9, 20045 to consider two items, the CMWC presentation about the proposed well and Cascadel Road.

Present were directors Mark Stamas, Joanne Freemire, Suzann Foster, Ava Thiesen, Steve Sims and Carol Wilson. Cecil Foster was absent. There was a quorum. The board agreed to reverse the order of the agenda items under new business.

New Business

Water Company Presentation - Roger Tucker presented a summary of the events leading up to the water company looking into drilling another well and explained the tentative plans. He noted that production is down from two consecutive dry years, the spring is not used when turbidity levels are too high during the wet months, and the extra use on the pumps has caused early pump failure resulting in the posting of conserve water notices.

The water company hired a geologist to study the Cascadel area to determine the most likely places to drill another well. Roger went on to explain the locations (near the concrete slab at Whiskey Creek and along a line running nearly parallel to Cascadel Road) and what would be involved in drilling a well. He added that the water board would be meeting that night and would be looking at all the potentials to be dealt with. The CMWC is in an informational stage and has made no decisions on the matter as yet.

Questions were asked concerning turbidity, filtration, other possible locations, deepening current wells, locating a new well adjacent to an existing well, adding storage capacity and encouraging more conservation. Roger responded to all questions and ideas. Other considerations are the cost of implementing other measures, drilling in a site with lower potential and the time needed to pull, replace and restart a downed pump. Roger assured the members that the water company is not in a crisis situation, but is making long range plans.

Mark thanked Roger for his presentation and addressed the next agenda item.

Cascadel Road – Mark Stamas explained that in the previous year the board had approved doing some grading and repair to Cascadel Road from the start at the archway to the Whiskey Creek crossing. It was not done by the date of the annual meeting at which time the new owner expressed a desire to do more research on the status of the road. Immediately thereafter the owner placed a sign in the right-of-way stating “Permission to pass over revocable at any time CC108”. Once the rains began the road committee did some minimal work to clear culverts after which the new owners indicated that any work would be considered trespass and they would do whatever is necessary to pursue their rights.

Mark then described the research that has been done on the history of the road and its use. Much discussion ensued concerning the legal descriptions, county ownership, rights-of-way and other access issues. Mark noted that he, Jenny Castles and Suzann Foster have obtained numerous documents and maps. The research work is being done by individuals in hope of not incurring legal costs. Also being researched is what role the county plays in this and if advice is available from the county. He noted that the attorney used by the property owner is the one who previously represented the CWPOA in another issue, and thus puts his legal relationship in question.

The question was then raised about contacting the insurance company to give notice of possible legal action against the CWPOA board. Steve Sims moved to notify the insurance company of possible legal action if the CWPOA maintains the road and to send them the correspondence. Suzann seconded. Discussion followed. Suzann informed the board that she had contacted the insurance company about coverage for the roads and was told that they are covered under the liability policy. A vote was then taken. Ayes were Carol Wilson, Suzann Foster and Steve Sims. Voting no was Ava Thiesen, and Joanne Freemire abstained. Motion carried. Ava voted no because she was concerned with the possibility of rates being raised.

Steve then moved to mail an informational letter about the road issue to the general membership. Joanne seconded. Motion carried unanimously.

Meeting adjourned at 11:30am on motion from Steve, seconded by Carol and carried.

Submitted by,

Cynthia Curtis

The Cascadel Woods Property Owners Association Board of Directors held its regular meeting on Saturday, January 8, 2005. Present were Mark Stamas, Cecil Foster, Suzann Foster, Steve Sims, Ava Thiesen, Joanne Freemire and Carol Wilson. President Mark Stamas called the meeting to order at 9:05am.

Agenda - Approved as corrected.

Minutes - Joanne moved, Carol seconded, to approve, as corrected, the regular meeting minutes of 11/13/04 and special meeting of 12/19/04. Carried.

Officer Reports

Committee Reports

Unfinished Business

New Business

Member Comment - Carol Wilson offered her photo taken of the Clubhouse with the mountain background as a winter picture for the Cascadel stationery. Joanne Freemire commented on the success of the community holiday party at the clubhouse. Bob Begley asked if anyone else would like to take over as the board liaison with Harvey Fischer for the web site.

Adjournment

There being no further regular business, the board meeting was adjourned at 12:15pm to executive session.

Submitted by,

Cynthia Curtis